To strengthen our team, we are looking for experienced, versatile support who feels at home in a modern patent boutique, both in day-to-day office operations and in organizational and commercial matters.
Patent Administration / Deadlines
- Central deadline monitoring (recording, checking, deleting, and monitoring deadlines in the patent and trademark field; processing incoming mail from offices, clients, and foreign colleagues)
- Management of files and deadlines in industrial property rights, including data maintenance
- Support in the administration of patent applications and trademark procedures
HR / People
- Recruiting (publishing job advertisements, scheduling, communicating with applicants)
- Administration and preparation of employment contracts, references, etc.
- Management and monitoring of vacation and absences
- Contact person for employees on HR issues and interface to external payroll accounting
- Planning and execution of company celebrations, events, and team events
- Planning and organizing gifts for employees (birthdays and major holidays)
- Involvement in human resources management: Implementation of internal onboarding and offboarding processes
Office management and organization
- Organization and coordination of internal processes (appointment management, orders, filing, communication with service providers)
- Interface between partners, team, and external contacts
- Appointment and travel coordination as needed
- Reception duties (answering general phone calls, welcoming international clients and guests)
- Coordination and organization of property management activities with property managers and landlords
BD / Marketing
- Support with marketing and BD matters (management of the firm's LinkedIn page, event organization, newsletters)
- Administration and maintenance of the website (in collaboration with web designers)
- Support with participation in legal directory programs (IP Stars, Legal 500)
- Creating law firm presentations (digital and print) and organizational preparations for in-house events
- Management, development, and organization of law firm merchandise
- Support with mailings
You offer SKM-IP:
• Completed training as a patent attorney assistant or comparable qualification with professional experience (office manager/team assistant in professional services)
- Very good knowledge of German and English
- Independent and precise way of working
- Team player qualities
- Open-minded and motivated work attitude
SKM-IP offers:
- a newly furnished and modern workplace with ergonomic furniture and high-quality equipment
- performance-related remuneration
- very good transport connections directly at Sendlinger Tor
- 30 days vacation + days off on 24.12. and 31.12.
- Vacation and Christmas bonus
- Free drinks (we have Spezi!) and fresh fruit and snacks every week
- Wellpass membership OR travel allowance
- Team events and regular small gifts at Christmas, birthdays and Easter
- an open and dynamic team
- Support, appreciation and respectful interaction
- If desired, a fixed working day at home and/or flexible by arrangement
If you are interested in this position and would like to support our team, we look forward to receiving your application with relevant documents, including your CV and certificates - a cover letter is optional!